A LETTER FROM GEORGE CLOONEY

I just read an article about the insanity of David O. Russell humiliating people on set.  Included was a letter from George Clooney that I want to repost for the day.  Those of you watched my docs THE WAMEGO TRILOGY (available for free at that link) saw the clips of him freaking out on Lily Tomlin.  That he does this all the time is just absurd.  I can’t understand why, with all the talented directors out there who are professional and polite, like me for instance, one would continue to hire people who abuse their coworkers.

In 1999, George Clooney got into a fistfight with David O. Russell on set of THREE KINGS.  Here’s what George Clooney writes:

He’d throw off his headset and scream, “Today the sound department fucked me!” For me, it came to a head a couple of times. Once, he went after a camera-car driver who I knew from high school. I had nothing to do with his getting his job, but David began yelling and screaming at him and embarrassing him in front of everybody. I told him, “You can yell and scream and even fire him, but what you can’t do is humiliate him in front of people. Not on my set, if I have any say about it”.

Another time, he screamed at the script supervisor and made her cry. I wrote him a letter and said, “Look, I don’t know why you do this. You’ve written a brilliant script, and I think you’re a good director. Let’s not have a set like this. I don’t like it and I don’t work well like this”. I’m not one of those actors who likes things in disarray. He read the letter and we started all over again. But later, we were three weeks behind schedule, which puts some pressure on you, and he was in a bad mood. These army kids, who were working as extras, were supposed to tackle us. There were three helicopters in the air and 300 extras on the set. It was a tense time, and a little dangerous, too. David wanted one of the extras to grab me and throw me down. This kid was a little nervous about it, and David walked up to him and grabbed him. He pushed him onto the ground. He kicked him and screamed, “Do you want to be in this fucking movie? Then throw him to the fucking ground!” The second assistant director came up and said, “You don’t do that, David. You want them to do something, you tell me”. David grabbed his walkie-talkie and threw it on the ground. He screamed, “Shut the fuck up! Fuck you”, and the AD goes, “Fuck you! I quit”.

He walked off. It was a dangerous time. I’d sent him this letter. I was trying to make things work, so I went over and put my arm around him. I said, “David, it’s a big day. But you can’t shove, push or humiliate people who aren’t allowed to defend themselves”. He turned on me and said, “Why don’t you just worry about your fucked-up act? You’re being a dick. You want to hit me? You want to hit me? Come on, pussy, hit me”. I’m looking at him like he’s out of his mind. Then, he started banging me on the head with his head. He goes, “Hit me, you pussy. Hit me”. Then, he got me by the throat and I went nuts. Waldo, my buddy, one of the boys, grabbed me by the waist to get me to let go of him. I had him by the throat. I was going to kill him. Kill him. Finally, he apologized, but I walked away. By then, the Warner Bros. guys were freaking out. David sort of pouted through the rest of the shoot and we finished the movie, but it was truly, without exception, the worst experience of my life.

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Perhaps this is the standard experience on a Hollywood movie set.  Thankfully no one who works with me will ever experience such a horrific situation.  If you want to catch the WAMEGO TRILOGY each is available for free at that link.

MARKETING: YOU VS. THE BIG BOYS

For a single Hollywood studio movie, that studio will spend millions and millions of dollars on advertising and marketing campaigns to make sure that everyone everywhere knows about their movie.  It might seem outrageous, but really, they have to spend that much in order to have a chance to recoup the massive and absurd costs of making said movie.

But for anyone spending less than a million dollars on their movie, there’s hardly any money to make a dent in the world of studio-sized marketing campaigns.  You might be able to afford some kinds of ads, or some spots on TV or radio or on the web, but still you will be faced with a huge goliath standing in your way.  Without tens of millions, you will be relegated to marketing your movie in a certain niche.

Those of us who make movies for a fraction of that have even less.  So what can we do to compete with the big boys?  How can we get our movies talked about?  How can we get people to see our movies?  You don’t need stars or money, you just need promotion.  After all, people aren’t going to watch your movie if they don’t know it’s an option.

But how can you do promotion with little or no money?  By thinking outside the box!

Some of you know my dad, Clark Balderson, who appeared in the WAMEGO documentary trilogy on DIY filmmaking providing viewers with great business advice.  He runs a construction equipment attachments manufacturing business called Dymax.  To illustrate an example of how you can compete with the big boys, let’s explore what Dymax achieved at MINExpo 2004.

In the world of construction equipment attachments, Caterpillar and Komatsu reign like movie studios Sony and Time Warner.  For MINExpo, Caterpillar and Komatsu each spent millions of dollars on their exhibits, which were huge…  maybe 10,000 square feet or more.  Dymax had only $10,000 to spend.  And their booth was maybe about 200 square feet.

So Clark asked himself, “What can we do to stand out from the crowd?  What can we do differently?”  MINExpo was taking place in Las Vegas… What about something involving showmanship and an over-the-top spectacle?  But, MINExpo is for miners.  Rough and tumble customers.

After thinking outside the box, Clark created a Dymax Sideshow, featuring The Enigma who swallowed swords, breathed fire and stuck nails into his skull; Selene Luna performed strip tease; and Pleasant Gehman (Princess Farhana) did bellydance and burlesque.

The Dymax Sideshow put on shows every couple hours with the entertainers.  The Enigma, Selene and Plez walked around the exhibition floor so people saw them.  And then everyone who saw them HAD to come see them perform.

Dymax had a steady stream of people stopping by to have their pictures taken with the performers.  And most of all, they enjoyed the performances.

And when it was all over, Clark discovered that the MINExpo management had awarded Dymax two prizes for Best Marketing.  Out of a total of seven prizes handed out to the entire Expo.  And it was done for a sliver of what the big boys spent.

Use this example as a lesson on how to stand out, create your own “buzz” and how to succeed by being creative within your limits.  Sometimes people are limited by money, by location, by weather, by you-name-it.  But, I see limitations as a blessing.  Once you identify your limitation, you don’t have to think about it anymore.  Instead of thinking about what you don’t have, try asking yourself how you can achieve the desired results with what you DO have!

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Click here to see some photos of the Dymax MINExpo.

GOING GLOBAL

I grew up in a small Kansas town, and when I returned home from film school it seemed the most logical place to begin making films.  Of course, people on the coasts thought I was nuts, but where else can you close down an entire street without having to worry about the police or any passers-by bothering you?

My first three features were filmed in Kansas.  It was only when I traveled to Macon, Georgia, for a film festival there, that I felt so comfortable in the town, I could see how easily it would be to make a film there.  So I did.  It felt like I’d graduated to the next level somehow.

After shooting in Macon, I decided to venture even further from the roost and shoot something in Palm Springs.  It was an exhilarating shoot.  Partly because it’s allegedly against the law to film anything inside Palm Springs city limits without having permission from the Powers That Be, permits, insurance, and all that.  So we just didn’t tell anyone, and made our movie anyway.

The next year, when we were headed to the Raindance Film Festival in London, I thought, well, if we’re all going to be there we might as well make a movie at the same time.  It was an absolute thrill.  Much like with the California shoot, London is beyond strict when it comes to permits, insurance, and permission from the Powers That Be, and so forth.  And, like our prior escapade, I decided to do it stealth and not say a word to anyone.  We got away with it.

I don’t do drugs.  And the rush that came with filming guerrilla style, essentially illegally, became so addictive I couldn’t stop!  After stealing London and Paris (for a quick scene at the Eiffel Tower), I set my sights on Hong Kong.  We filmed a week in LA and then flew to Hong Kong where we filmed an additional three weeks.  Hong Kong was more relaxed, and filmmaker-friendly than all the other cities, but it was still under-the-radar and more than once we filmed someplace we weren’t supposed to be.

How does one accomplish these things?  Well, it’s pretty easy, actually.  Google Earth and Google Maps makes it possible to “walk around” the streets and find locations, restaurants to eat in for lunch, alleyways to hold a staging area, and directions for subway travel times and so forth.  We didn’t need to hire any location scout or send someone to take pictures.  Google had already done all that for us!

It was pretty easy to post casting calls in both the UK and in Hong Kong, and all auditions were held via Skype, or on password protected YouTube or Vimeo pages.

In both places I had great help “on the ground” from the actors who would appear in the film.  We took advantage of shooting in areas they knew about, or perhaps places they lived.  In Hong Kong, our local producer even arranged for us to film the climactic fight sequence in a penthouse with terraces and more!

It might seem daunting at first to go to a far flung destination and shoot a movie without ever having been there before, but I’m here to say it can be done.  And, it is highly recommended.  The pure joy you’ll have coming home, knowing you made a movie in a foreign land… It’s something you can treasure forever.

HOW DISTRIBUTION CHANGED FILM: Part 4 of 4

Click here to read PARTS ONE, TWO, and THREE.

The STUCK! shoot was marvelous.

One of the best parts was the food.  See, when the cast and crew are only a handful of people it is possible to go to someone’s home for a dinner party.  You can eat superior food.  Feeding 42 people on a traditional crew likely means scraps and bulk-made meals.  And there is no intimacy about that kind of thing.  With a set like mine we eat homemade slow-cooked masterpieces every night.  We can sit around the same table.  It becomes a far more rewarding experience.

Like WATCH OUT, the STUCK! shooting days were just as efficient.  We’d work from 9 AM and wrap around 5 or 6 PM.  We worked every day with no days off.  It took less than two weeks to complete.

The reviews were amazing:  Film Threat writes, “Balderson just doesn’t make simple films, and this is no exception. It’s not in the words, or the plot or the story; but it’s in the air, it’s in the beat, it’s in the very soul of the work.” The LA Weekly said it was “Revolutionary.”  And UK Critic MJ Simpson writes, “Steve Balderson is the best-kept secret in American independent cinema. He makes his own films – which are unfailingly brilliant – and the rest of the world very, very gradually catches up with him.”

In February, 2010, the American Cinematheque hosted the LA Premiere of STUCK! at the Egyptian Theatre in Hollywood.  The cast was there with me to present the film and do a Q&A after the screening.  One of the people in the audience mentioned that because all the actors were there, talking enthusiastically about this new way of filmmaking, it spoke volumes about the process.

I signed a deal with a sales agent who is selling STUCK! to buyers around the globe.

In the fall of 2010, I put together another top-secret film shoot and produced my film THE CASSEROLE CLUB.  A couple new stars joined the group for this shoot: namely Kevin Richardson (from the Backstreet Boys), Daniela Sea (from the L Word), and acclaimed stage actress Jennifer Grace.  We made the film in Palm Springs in exactly the same way we made STUCK! and WATCH OUT.  The entire experience is captured in director Anthony Pedone’s documentary CAMP CASSEROLE.

The shoot was a lot like summer film camp.  We rented a few vacation homes that would serve as the locations, and also would house all of us.  Staying together in the same place was magical.  Each day we’d gather to film scenes, and if any actors weren’t working, they would lounge by the pool, read a book, and basically turn their time on the set as a vacation.  This aspect of the shoot was the best.  I made sure that we’re doing the work we need to do, but it’s just as important for me to create an atmosphere that is a rewarding experience personally.

Each evening we would have a meal sponsored by one of the cast or crew, or friends and family.  Imagine being at summer camp and coming together over a meal and singing Kumbaya.  That’s exactly what it was like!  Only instead of singing Kumbaya, per se, several people would pull out their guitars and do an impromptu acoustic concert; or, there would be fun short films being made; or, night swimming and gazing up at the stars with a great conversation.

One of my favorite moments filming THE CASSEROLE CLUB came whenever we needed to do some exterior shots around the Palm Springs area.  We’d just jump in my car and drive around until we’d find the greatest place, jump out, film it, then rush back to the car and speed away as if nothing ever happened.  This is the kind of freedom I love work in.  It’s exhilarating.

THE CASSEROLE CLUB premiered at Visionfest`11 in New York City where we were nominated for 9 Independent Vision Awards and won 5: Best Picture, Best Director, Best Actor for Kevin Richardson, Best Actress for Susan Traylor, Best Production Design.  And the most overwhelming compliment came in 2012 when the U.S. Library of Congress invited the film to be a part of its permanent collection.

Making films in today’s distribution landscape is drastically different than it was even a few years ago.  It is very important to spend as little money possible to make your films.  If your film cost $200,000 that’s fine.  But maybe you could try to find a way to make two movies for $100,000 instead of putting all your eggs in one basket.

Be realistic when you’re planning your expenses.  Regardless of the storyline, regardless of the actors, stars or location, if you think your project will make $100,000 in sales, your best bet at sustainability is to make sure that project costs less than that.

These are just some of the ways the distribution landscape has changed the way films are made.

HOW DISTRIBUTION CHANGED FILM: Part 3 of 4

Click here to read PARTS ONE and TWO.

We began doing research on the best equipment to invest in, best sound package, and best HD camera (we judged each camera based on the level of color captured, best sound captured, and overall user experience).  Months later, we had the whole set up.

I was ready to make my next narrative feature.  And I wouldn’t need so much money after all.  By owning my own equipment, omitting unnecessary personnel and expenses, and keeping costs as low as possible, it would be possible to make a feature film for little more than the price of a used Toyota.

This also appealed to investors.  Distribution has changed significantly since the glory days of the million-dollar buys at Film Festivals.  That simply wasn’t happening any more.  A top sales rep told me, “no company is buying low-budget independently made films for more than $50,000 up front.  And if you get that much you’d be one of the lucky ones.”

The first project to test if my new renegade style of filmmaking would even work or not, was an adaptation of Joseph Suglia’s dazzling novel WATCH OUT.  Could I really make a feature-length movie using only two people on my crew, with me doing all the camerawork, and still make it high-quality art?

The answer was a big loud YES.

WATCH OUT, which became my third feature film, was shot in two weeks.  Our working days were incredibly light.  We’d start shooting at 9 AM and on a few days we were done by 4 PM.  It felt like summer camp and everyone had a ball.

The film was highly praised by critics as “One of the great cult films of all time, (MJ Simpson).”  WATCH OUT also premiered at the Raindance Film Festival in London to sold-out crowds, where it was nominated for Best International Feature.

A review in Film Threat wrote, “(Balderson) makes movies that are so gorgeous that it’s not unreasonable to say that, cinematographically at least; he’s the equal of an Argento or Kubrick in their prime. Some people have perfect vocal pitch, Steve has perfect visual composition.”

I repeated the road-show tour concept we did for FIRECRACKER and released WATCH OUT theatrically in 2008 to sold-out audiences in the “Stop Turning Me On” world tour, to promote the self-distributed DVD release several months later, where it debuted at #24 on Amazon.com’s Top 100.

The third and final installment of the WAMEGO TRILOGY on DIY Filmmaking (WAMEGO: ULTIMATUM) chronicles how we did it.

Once I knew we could do it, I decided to raise the bar a bit more and experiment with a cast of all well-known actors.  The production would cost and be the same = the film would be shot in my new renegade style, without permits and in a secretive manner.  There would be no equipment trucks lining the street, no craft service table, no excessive lighting or camera gear, no substantial crews, or anything to attract attention.  The cast and crew would resemble tourists, which would give the production the freedom to do whatever we wanted, whenever we wanted.

With no make-up or costume person the cast would be required to do their own make-up, take care of their own costumes.  We’d all be staying in people’s homes, not hotels, and would have to accept there would be no cash per diem.

I approached several stars, some I’d worked with before, and others I hadn’t, and to my astonishment, they all agreed.

That project, my fourth film, became STUCK!

When I called SAG to ask them if they had special deals for projects under $50,000 they laughed at me and said, “It’s impossible to make a feature-length film for less than $50,000.”  They also said I “needed to seek professional help.”  Actual words.

But, they were wrong.  I had just proven it was possible with WATCH OUT.  I thought about telling them, but decided that they were just like those insecure filmmakers who needed all that phony “stuff” for passers-by.  Trying to educate SAG on the reality of the world was going to be a waste of time.

(To be continued next week)

HOW DISTRIBUTION CHANGED FILM: Part 2 of 4

Click here to read PART ONE.

By that point the industry had changed so dramatically I wasn’t sure what was happening.  HD Cameras were becoming technically more advanced.  They were finally beginning to have the look and feel of celluloid.  Shooting on actual film was becoming obsolete.

Then I got an idea to do a documentary on the life of my friend—Los Angeles icon, writer/poet, and punk rock royalty Pleasant Gehman (aka universally celebrated belly dance star Princess Farhana).  Traveling with her, and filming her for a year, really helped put my career path in perspective.  Why was I making movies to begin with?

I didn’t need to have fancy equipment trucks lining the streets so it would “look” like I was making a movie to passers by.  I didn’t want the phony photograph with hoards of crew people posed behind me while I stood nose-to-the-sky next to the 35mm Arriflex (or today’s version: The RED).  I know those kinds of filmmakers and that isn’t the kind I aspire to be.  My desire is about what’s on screen.  What is there for the viewer, regardless of the format.

When a person is watching a movie they can’t see what kinds of snacks are on the craft service table, or if any of the actors had personal make-up trailers.  So why should I waste the money on frivolous stuff that doesn’t enhance the image?  Why worry about it?

I realize that many aspiring filmmakers out there try to mask the fact they don’t know what they’re doing by “playing the part” of Director.  To passers by, so long as they “look like” a director, they will feel like a director.  And the equipment, crew, cash, and drama of the “production” become props in their disguise.  And without those props they would feel amateurish and worthless.  And they will often talk down to the ones who don’t follow in their footsteps.

During this time, I learned David Lynch was planning to downsize from celluloid to video with a project called INLAND EMPIRE.  Getting rid of all the “production” associated with film and moving to digital has tremendous cost savings.  By omitting shooting on celluloid, we filmmakers would omit having to house and feed 42 people.  We also omit the excessive equipment rental costs and several hundred thousand dollars of unneeded expenses associated with a project shot on film.

I started thinking really seriously about the way Kubrick shot his movies.  And the way Cassevetes liked to work.

They preferred a kind of intimate production.  One where the crew was made up of just a few people: they did their own camera work, had just one or two people on the crew (sound, lighting) and a few actors.  Why, it would be no different than a few friends shooting in their backyards like we all did in film school.  It would appear to passers by to be exactly the same.  Amateurish.  Except that each person in that small group would be respecting their craft.  I realized that so long as there is a respect for what you’re doing, the appearance to passers by is totally irrelevant.

There would be no glamorous shoot, no luxuries, nor stylists applying make-up to actors in high-back chairs with their names stenciled on them.  It would be punk rock, baby.  We’d have to do our own work.  Lift our own camera case, do our own make-up and hair, bring our own lunch to the set.  Passers by wouldn’t stop.  They’d keep right on walking, paying us no mind at all.  We would be free of onlookers.  We would also be free of actors or crew people who placed more emphasis on the appearance of the set than they did their actual craft.

That possibility excited me to no end.

(To be continued next week.)

HOW DISTRIBUTION CHANGED FILM: Part 1 of 4

In 1997, I made my first film PEP SQUAD.  It was a campy, subversive satire on America that predicted what would become a string of school violence incidents.  It was shot on 35mm and cost roughly the GDP of Barbados.  It took six weeks to shoot with 40 people on the crew and with long, tiresome fourteen-hour days.  In 2000 after the controversy surrounding American school violence had calmed down it was released on VHS.  YES!  VHS!  See, in addition to the yet-to-be universally accepted “world wide web,” DVDs were not established yet.  Can those of you under 30 even imagine?

2010 marked PEP SQUAD’s 10-year anniversary with a special Blu-ray release from Lloyd Kaufman’s Troma.  Critics have called it the best B-Movie ever made and it has become a cult classic.

In 2003, I made my second feature.  It was called FIRECRACKER, shot on Super 35mm, and also cost roughly the GDP of Barbados.  Preeminent film critic Roger Ebert gave it a special jury award on his list of 2005’s Best Films.  It was a demanding production: eight shooting weeks, six days per week, fourteen hour days, 42 people on the crew, hundreds of thousands of dollars spent on camera and lighting equipment rentals, housing and feeding people, costumes, sets, equipment trucks, cables, generators, and on and on.

When it came time for FIRECRACKER to be released, the rules of the film industry were rapidly changing.  The Internet had caught on, everyone had email, DVDs had replaced VHS, and certain companies weren’t buying movies the way they had a few years prior.  The exclusive independent film deals from Hollywood Video, etc., were nonexistent.  The top-tier film festivals were becoming “owned” by sponsors who dictated which movies they could screen (often these movies were also funded by said sponsor), industry “buyers” were offering less and less upfront payment for distribution rights, and even if you did make a sale (like we did) they would likely never pay you (fairly, or at all).

Domestic companies didn’t understand our movie.  I encouraged them to market it to Mike Patton’s fan base but they didn’t know who he was.  I showed them our website stats, where the fans were coming from, and they still didn’t get it.  It was as if they simply didn’t believe me.

So I decided to release the film in theaters on my own.

I took the film on the road in a first-ever DIY kind of deal with Landmark Cinemas.  It was the “Freak Show Tour” which I modeled after the kinds of tours a musician would take.  We screened in a dozen or so major cities across the USA, having some of the stars appear at the screenings for extra media attention.  And it was a massive success.  Not only did we sell out all of the shows, but suddenly, because of the media attention and critical acclaim, domestic distribution companies were all over us.

We struck a distribution deal with two companies: one for domestic and one for international.  Internationally, the rights for FIRECRACKER were sold to companies in Greece, Germany, Australia, Thailand, the Middle East, the UK, Scandinavia, South Africa, among other countries.  As of December 31, 2009, the foreign sales receipts added up to $97,240.

FIRECRACKER was also released in the USA.  AEC One Stop, Baker & Taylor, Blockbuster, DVD Empire, Hollywood Video, Ingram Entertainment, NetFlix, among other re-sellers.  As of March 2007 (our domestic distribution company refuses to send us additional reports) the total domestic sales receipts added up to about $159,468.

Did we ever see that money?  No.  With all their so-called “marketing” expenses—First-Class flights to festivals and markets in Milan, Cannes, Berlin, five-star hotel rooms, and other useless fees—it was clear to me that we would likely never see anything.

Then there came a story on the front page of the New York Times about the producers from the Oscar-winning film CRASH not yet receiving any money from their distributor.  Turned out we had the same distribution company.  No joke.

Could we have taken legal action?  Sure.  We probably still could.  But it would cost more money to fight them than any we’d get in a settlement.  If they are ripping off big-guy Oscar-winners, who do have access to the kinds of money to pay for legal fees, there is no way us little guys even have a chance.  And if we did fight them and win, we’d be broke in the end regardless.

So we saved our time, money and energy, and moved on.  Productively.

(To be continued next week)

SCHEDULING: PART 2 OF 2

You do not need any fancy, expensive, or magic movie making software to schedule a movie.  You simply need some note cards, scotch tape, and Microsoft Word.

In the previous blog post, we learned how to make “shooting days” using colored note cards.

shooting schedule

I keep the note cards taped to my wall during the entire pre-production process.  The more you see it, the more familiar you become with each shooting day, and the more comfortable you will be when it comes time to shoot.

Now, we’ll incorporate that information into Word, ending up with a shooting schedule, or as I like calling it, the Master Plan.

I’ve built a template in Word (master-plan_template) so that each shooting day fits nicely on a single page.  At the top, you’ll write in DAY ONE, DAY TWO, DAY THREE, and so on, and work on building the entire schedule before you actually pick a date on the calendar.  It’ll also allow for easy swapping of days, say, if you want to move DAY THREE to DAY EIGHT, and so forth.

Here is an actual page from the Master Plan showing the first day of filming CULTURE SHOCK in London. master-plan_CSexample

It was the first day of filming, so I wanted to keep it light.  Even though there were only five cards in the strip for this day, there were several location changes and some travel time on the London Underground to consider.

The information at the top is where you can tell what actors are needed when, and where to show up.  I also list crew to the right, so I know which days we’ll have extra help.

The first column is for the time on the clock.  I’ve separated it into 15-minute intervals because it’s the most efficient.  The second column is where the scene numbers go.  The third column is for scene name, description, travel directions, addresses, eating venues, bathroom breaks, and so on.  Leaving the final column as a place to write what characters are in what scene.

Organizing the Master Plan this way eliminates the need for a Second AD, since the pages in the Master Plan replace the Call Sheets that experienced actors and crew are familiar with.  The Master Plan is much easier to read and understand than traditional Call Sheets.

What happens when your schedule gets wacky?  Well, if it does, use a ball point pen, or pencil, and make changes as needed.  Usually, if you do a good job organizing the time on the note cards in step one, and account realistically for travel and break time in the Master Plan, it’s likely you’ll remain on schedule.  Or ahead of schedule.

Once you’ve made your Master Plan, get out a calendar.  Pick the date you want to start shooting, and then all the days can be changed from DAY ONE, etc., to a specific day and date.  When this is complete, you can send the Master Plan to your cast and crew.  They can use it to plan which days will they be working, or not, or when to plan for a heavy day, or when to let loose on a light one.

Being organized is the most efficient way to make a movie.  If the entire cast and crew know what you’re to be doing at all times, it will help keep everyone on schedule and moving swiftly each day.

(If you need help creating your Master Plan, I’m available for consulting via telephone or Skype.)

SCHEDULING: PART 1 OF 2

You do not need any fancy, expensive, or magic movie making software to schedule a movie.  You simply need some note cards, scotch tape, and Microsoft Word.

To begin the scheduling process, buy a stack of colored note cards.

Colored note cards

Each note card will represent a scene from your script.  Use yellow cards for all exterior “day” scenes, green cards for interior “day” scenes, blue for inside “night” scenes, and purple for exterior “night” scenes.

To make a card, match the card color to the scene in your script.  Is it inside, outside, day or night?

On the top of each note card, write in the scene number and name.  Then write a brief description of the scene.  On the right, list the characters in that scene, and at the bottom, any special props or unique elements (such as a car, animal, special effects, etc).  Then, at the top right corner, put the amount of time you think it will take to shoot that scene.

How long will it take you to shoot the scene?  That’s up to you.  Think about it from the standpoint of shooting difficulty.  Is it a scene filled with action and multiple shots?  Maybe you’ll want to give yourself an extra 30-45 minutes.  Or, maybe it’s one camera set up but two pages of dialogue that you think you’d be able to do in less than an hour.

I average an hour of shooting time per one page of the script.  So if my scene is two pages long, I’ll write down “2 hrs” at the top of the note card.  If it’s half a page, I’ll write down “30 mins.”

Then, once I have all the note cards done for each scene in the entire script, I will separate them into piles based on location.  All the scenes/cards to be filmed at the “diner” in one pile, all the cards for “hotel” in another.  And so forth.

Once you’ve separated the cards into location piles, you can begin organizing them into “shooting days.”

To do this, lay the cards on the table and count the hours.  I try to keep the shooting times each day right around 8 hours total.  (Later, when you add in breaks, travel time, lunches, dinners, etc, you’ll see that 8 hours shooting time is plenty; more than 8 hrs makes for a long day.  On the flipside, 6 or 7 hours for shoot time is divine).

If your locations are shorter, say, you have just two cards for the “hotel” which add up to 3 hours, set those aside.  Either that day at the hotel will be very light, or you’ll match it up with another location and move sets mid-day.

When you’re finished organizing them, lightly tape the cards together on the reverse side (so if you need to move cards around later on, you won’t tear the front off).

Then, tape the strips of days up on your wall.

Shooting days

Each vertical strip of cards represents one shooting day.  At the top of each strip I put a pink card that says the location.  If you are doing a feature, and organizing scenes based on roughly an hour’s shoot time per page, you should have somewhere between 12 and 18 days, give or take.  Of course, that can be shorter if you aren’t changing locations, or longer, if, say, half of your movie takes place in Hong Kong (you’ll add a day travel time just flying there).

Feel free to rearrange the strips of “days” until you are comfortable with the order of locations.  I always try and select an easy location to start, as the first day on set is always the one that should be the lightest.

rearranging the strips

In the next blog post, we’ll open up Microsoft Word and make the shooting schedule.

(If you need help creating your note cards, I’m available for consulting via telephone or Skype.)

The Wamego Trilogy

To celebrate the 10-year anniversary of its initial release, I am making the WAMEGO TRILOGY available for FREE on Vimeo.  Spread the word and share these documentaries with every filmmaker (aspiring or professional) you know.

“Dreams are made of this stuff… Missing here are power-lunches and power-trips. Which is a breath of that fresh Kansas air.” – AFTERTASTE MAGAZINE

“Perfect! If you’re an aspiring filmmaker, you’d be a complete fool not to watch all the docs in this trilogy… There’s a lesson to be learned from the Baldersons.”
FILM THREAT

“Hollywood should be jealous.” – ICON MAGAZINE

“Literally thousands of miles away from the world of red carpets, cocaine nose-jobs and botoxed to the bone, anorexic 40-year-old women pretending to be 21, Wamego is a world full of cinematic dreams and devoid of pretension.”
HOFSTRA CHRONICLE

“Steve Balderson’s approach to his work is not just a breath of fresh air – it is a gale-force wind that just may huff and puff and blow that famous Hollywood sign down right before the film industry’s eyes.”
OREGON DAILY EMERALD

“A constant reminder to never give up or give in…”
ALL ABOUT TOWN MAGAZINE

“WAMEGO is a testament to the hard work ethic of the Midwest. It proves that with determination, anything is possible – even making a feature film by yourself, in the middle of nowhere!”
LAWRENCE JOURNAL-WORLD

“What was ‘Lost in La Mancha’ could easily be ‘Found in Wamego’ … A warmfelt, honest lesson how to realize your dream without sharing a bed with the devil.”
PLANB MAGAZINE, NORWAY

“Balderson serves a fat slice of humble pie to his Hollywood peers. A reality-check to inspire indie artists worldwide!”
THE BLACKSMOKE ORGANISATION, UK

“Those who have filmmaking ambitions of their own will get a little more…”
MICRO-FILM MAGAZINE

“WAMEGO will have a league of moviemakers clicking their heels to be transported to the Kansan, Do-It-Yourself state of mind.”
BRAD JEWELL

“It’s fascinating, entertaining, inspiring.”
PLAYLOUDER, UK

“The documentary, more than any other movie-in-process film, actually demonstrates how to make a movie. It’s not a tedious and silly art school exercise, but a deep look into the thinking, perspective and determination that a filmmaker has to have in order to get a vision on the screen. Wamego is good story telling… A rich tale with fully developed characters, a well-developed plot and layers of conflict… Wamego is recommended viewing… Shows those professionals from LA how things should be done.”
DISCOVERY PUBLICATIONS